Waqas Ali Shah
Quaid i Azam University Islamabad 2011
Northern University Nowshera 2008
General Business Administration
Work & Experience
Orient Energy Systems Pvt. Ltd 09/18/2014 - 10/27/2020
Sr. Executive Procurement, Logistics and Warehousing
Procurement Working on Microsoft Dynamics AX for the following tasks: o Creating project sales orders o Generating purchase orders for vendors o Booking of vendor invoices o Preparing release of payments (ROPs) documents for vendor against their invoices o Inventory management o Generating delivery challans Managing entire procurement, logistics and warehousing for OES North Region. Procurement of local items and services including canopies, fuel tanks, ATS Panels, Sync Panels, cables and civil services etc. Arranging quotation for projects sales team from vendors. Making comparative analysis of vendor quotations and making final decision for awarding the project. Negotiating with the vendors on quotation local items and services for final price settlement. Raising Purchase Orders for vendors based on comparative analysis quotations. Facilitating installation team in case of any dead lock between installation team and vendors. Account management of vendors/contractor’s and ensuring timely payment processing. Record management for all projects. Discovering and registration of new vendors according to standards set by OES. Arranging registration and pre-qualification documents of OES in different bodies. Responsible for making arrangements for conducting of seminars and exhibitions by OES Islamabad for customers. Logistics and Warehousing Support logistic operations in order to ensure timely and cost-effective delivery of equipment’s at customer site. Participates in office level logistics meetings for making safe delivery of equipment’s at customer site. Ensures Integrity of transport information, including commodity tracking in the standard systems and maintains transport information for reporting purposes. Ensuring that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained like preparation of Delivery Challan before any delivery and GRN of goods received in warehouse. Maintaining proper filing of all logistics movement in hard form. Coordinate with vehicle drivers while transporting equipment’s at customer site for smooth delivery. Ensuring safe delivery of equipment’s on site including arrangement of all heavy duty vehicles, cranes, fork lifters, riggers etc. Monitor relevant logistics legal compliance issues of the transporters. Supervision and keeping track of the movement of all goods in and out of the warehouse. Safeguards proper warehouse management including storage space, condition, and the actual storage of stock. Maintain stock level at warehouse up to maximum level. Prepare documents for any movement of equipment from warehouse.
RAHNUMA Family Planning Association of Pakistan 04/01/2013 - 07/31/2014
Finance and Admin Manager
Office Administration. Proper filing of official documents. Providing and interpreting financial information. Preparation of program/project budgets. Managing budget of projects. Maintaining of all books of accounts (cash book, bank book, general ledger, stock registers, and letter dispatch register etc). Preparation of monthly trial balance, bank reconciliation statement and financial reports of all programs. Preparation of quarterly financial reports for projects and onward submission to head office. Making payroll of all staff on monthly basis. Making cash vouchers, invoices and maintaining petty cash. Accountable for office expenditure.
SoSec Consulting Services Islamabad 02/01/2011 - 03/10/2013
Assistant Manager Finance and Admin
Coordinate activities related to budget and funding for projects and prepare related documents/reports including work program, program budgets etc. Accountable for overseeing and adjusting weekly, monthly and quarterly field work plans with field managers. Monitoring resources for the project. Managing, compiling, analyzing and reporting on project activities in a comprehensive manner that fulfills the information needs of the clients. Liaising with third parties involved including NGOs, vendors etc for project completion. Carrying out al tasks with competence as directed by technical director. Undertaking outreach activities, conduction training workshops and seminars and making presentations on assigned topics. Responsible for making invoices, vouches and bank reconciliation statement. Monitoring and reviewing accounting and related systems reports for accuracy and completeness. General office administration. Correspondence with banks and ensuring monthly and quarterly bank compliance activities in a timely and accurate manner.